Dear ICOM Member,
 
I hope you and your loved ones are safe and well and I look forward to your participation, in person or online, at the 26^th ICOM General Conference in Prague, Czech Republic.
 
In this regard, I am pleased to invite you to the 37^th Ordinary General Assembly of ICOM, which will be held in person at the 26^th ICOM General Conference in Prague and via the online platform Agora on Wednesday 24 August 2022 from 14:30 to 17:45 (CEST), in accordance with Articles 10 and 25 of the ICOM Statutes.
 
The 37^th Ordinary General Assembly of ICOM is a crucial moment for the democratic and institutional life of ICOM. In addition to the usual agenda items necessary for the proper functioning of our organisation and required by law, this year the new Strategic Plan, which sets out our organisation’s key objectives up to 2028, the Resolutions for the coming three years and the Code of Conduct for the ICOM Executive Board will all be submitted to the General Assembly for a vote. The General Assembly will also see the election of the new ICOM Executive Board for the period 2022 – 2025. The candidate brochure for this election is available by clicking here.
 
The Agora platform allows you to access all working documents (including the agenda) attend meetings via live streaming, those who have been appointed by your Chair can also vote online. I therefore invite you to access Agora and familiarise yourself with the platform in advance of the meetings. Your username and password are the same as for the ICOM Member Space. If you have any difficulties, please contact: [email protected].
 
Please note that:

• Any questions regarding the agenda should be sent to the Secretariat at [email protected] by 10 August 2022 (23:59, CEST);
• Any questions relating to the working documents should be sent to the Chair or Secretary of your National or International Committee, Regional Alliance or Affiliated Organisation, who will be responsible of forwarding them to the ICOM Secretariat by 10 August 2022 (23:59, CEST).
• Voting at the 37^th Ordinary ICOM General Assembly will take place online. I would like to take this opportunity to remind you that only the voting members appointed by the National and International Committees (up to 5 voting members), Regional Alliances (up to 3 voting members) and Affiliated Organisations (up to 2 voting members) will have the right to vote (Article 7 of the ICOM Statutes) from the day the voting platform opens until a few minutes before the end of the 37^th Ordinary ICOM General Assembly. The Chair of each Committee/Regional Alliance/Affiliated Organisation must register their voting members by 10 August 2022 (23:59, CEST).
• Elections of the ICOM Executive Board will be held over two days, in accordance with Article 3.2.6 of the Internal Rules. The Voting members are the same as those appointed for the General Assemblies - National and International Committees (up to 5 voting members), Regional Alliances (up to 3 voting members) and Affiliated Organisations (up to 2 voting members) - and will be able to cast their vote from 09:00 on 22 August 2022 until 17:00 on 23 August 2022 (CEST). Voting will take place online, but an Election Office - run by the Nominations and Election Committee and the Secretariat will be open during Congress Centre hours for voting members to connect to the online voting platform with tablets.
• For ecological and sanitary reasons, printed working documents will not be provided at the statutory meetings. Members wishing to have these documents in paper version are invited to print them themselves.

As the organisation of this meeting poses a real challenge from a technical point of view, considering the very large number of ICOM members (more than 49,000 members worldwide), and in accordance with Article 25 - Section 1 of the Statutes, we will follow the process that has been in place since 2020, one Member per Committee/Regional Alliance/Affiliated Organisation (appointed by its Chair) shall act as a representative and may take the floor at the meeting venue in Prague or join the videoconferencing platform where he/she will be able to speak on behalf of his/her Committee/Regional Alliance/Affiliated Organisation. The representative shall also represent the other voting members of that Committee, Regional Alliance or Affiliated Organisation to determine the quorum. All other ICOM members can attend in person or watch the meeting live via webcast (the link to access it will be available on Agora in due course).
 
The meeting will be recorded for documentation purposes and the recording will also be available for members to watch for a limited time after the meeting has taken place. Due to technical constraints, English will be the main language used during the meeting and simultaneous interpretation in French and Spanish will be provided throughout the meeting.
 
I would like to thank you in advance for your cooperation, and I look forward to seeing you in Prague.
 
Yours sincerely,
 
Alberto Garlandini
ICOM President

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